MPI Limbo Search

Limbo Search

Search for limbo records as you would for persona records found in the Persona Search. Below are the differences found between the two searches:

• Date of service
  Enter the date of service in this format: yyyy-dd-mm.
• Facility/MRN
  Enter either the facility or MRN can be entered here. In the persona search, the two fields are separated. The same searching rules apply when entering either the facility or the MRN.
• Address fields
  Use the same rules for spelling and punctuation, but the fields are separated.

Click to zoom

All data in images is fabricated for example purposes only and does not reflect an actual person.

Accessing Create PI

Access Create PI by following the below steps:

1. Go to the MPI limbo search.
2. Locate and click on the correct record.
3. Click on RECORD DETAILS in the pane on the right.
4. When the record details screen opens, click CREATE PI.

In all releases after 8.0, the URI can be found in the top right corner or in the address bar of the browser when viewing a record in the limbo store. Previous releases use SPI (Source Patient Information) record numbers.

All data in images is fabricated for example purposes only and does not reflect an actual person.

Creating a New MPID

Once Create PI has been opened, the information that is already in the system is automatically populated into the correct fields. Know that any of this information can be corrected at this time if needed.

Identifiers

• Use
  Choose one of the options that best describes the use case: usual, official, temporary, or secondary.
• Type
  Choose either medical record number or social security number.
• Assigner display and Assigner reference
  When using an MRN, enter the facility name and/or the facility reference number. These are disabled when using an SSN.
• System
  This is a unique identifier for the record. When you click on the field, it provides an example of how it should be entered. For example, currently the identifier for facilities is https://mpi.imat.io/facility/xxxxxxx with the unique value replacing the Xs.
• Value
  Enter the SSN or the MRN.

Add more identifiers by clicking add_circle. Delete any identifier by clicking remove_circle.

Name

• Use
  Choose one of the options that best describes the use case: usual, official, temporary, nickname, anonymous, old, or name changed for marriage.
• Given name(s)
  Enter the given names in the fields. If John Jacob Jingleheimer is entered in this field, it is treated as the entire first name. However, if the name is separated with a comma, John, Jacob Jingleheimer, John is treated as the first name while Jacob Jingleheimer is recorded as the middle name.
• Family name
  Enter the family name of the patient. It is acceptable to enter last names with spaces and hyphens: van Buren, Rimsky-Korsakov.

Add more names by clicking add_circle. Delete any name by clicking remove_circle.

General

• Gender
  Enter male or female.
• Date of birth
  Enter the date the patient was born.
• Marital status
  Choose the appropriate status from the drop-down list provided.
• Multiple Birth
  Enter the birth order number in the additional field provided when the box is checked.
• Deceased
  Enter the date and time of death in the additional field provided when the box is checked.

Extensions

• Type
  Choose Ethnicity or Race from the drop-down then select the correct information when the additional field appears.

Add more extensions by clicking add_circle. Delete any extension by clicking remove_circle.

Telecom

• System
  Select the appropriate type of communication from the drop-down list.
• Use
  Choose the correct location to communicate: home, work, temporary, old, or mobile.
• Value
  Enter the number into the field. Use the example displayed below the field as a guide on how to enter the number.

Add more numbers by clicking add_circle. Delete any number by clicking remove_circle.

Address

Remember that address searches done in MPI are done exactly as they are entered into the system. See the MPI user guide for more information.

• Use
  Choose the correct use case from the drop-down list provided.
• Type
  Select the type of address: postal, physical, or physical and postal.
• Street Address
• City
• State
• Postal Code
• District
• Country

Add more addresses by clicking add_circle. Delete any address by clicking remove_circle.

Communication

If the patient's native language is not English, check the box and choose the preferred language from the drop-down list provided.

Add more languages by clicking add_circle. Delete any language by clicking remove_circle.

MPID Assignment

Either create a new MPID or assign it to a preexisting MPID. If you choose to link it to an MPID, enter the desired number into the field provided.

Record Attachment

If the record URI is known, and the patient has more than one record URI associated with him or her, create a comma separated list in the field provided.

Release 8.0 and newer use the URI.

Options

This is the place to enter any applicable comments to the identification of the patient. Here you can also check the box to immediately commit the record.

New MPID Submission

Create a new MPID by pressing the blue SUBMIT button found at the bottom of the form. After the record has been submitted, a confirmation appears with the new PI number, MPID number, and the links to view the record and to edit the PI record.

Deleting Limbo Records

If you find that a limbo record is no longer needed, it is possible to remove the record.

Deleting Multiple Records

1. Perform a limbo search.
2. Click desired records or click the box in the heading to select all records in the results.
3. Click DELETE. At this time, you can also elect to remove all PHI that may be associated with the records from the system.
4. Confirm you want to delete the records. At this time, you can add a comment if you desire.

Click to zoom
All data in images is fabricated for example purposes only and does not reflect an actual person.

Deleting Individual Records

1. Find the limbo record.
2. Open the Persona Details screen.
3. Click DELETE.
4. Confirm you'd like to delete. At this time, you can also elect to remove all PHI that may be associated with this record from the system.

Click to zoom
All data in images is fabricated for example purposes only and does not reflect an actual person.

Viewing Pending Deletion Records

Limbo records that are pending deletion appear in red. Once the records are permanently deleted, they are removed from the list.